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Privacy Policy

Last Updated: March 20, 2026

HYS Solutions Inc. ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.hyssolutions.lat or use our services.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Contact us through our website or email
  • Request information about our services
  • Subscribe to our newsletters or communications
  • Engage our professional services
  • Participate in surveys or feedback forms

This information may include:

  • Name and contact information (email address, phone number, mailing address)
  • Company name and job title
  • Professional information relevant to our services
  • Payment and billing information
  • Any other information you choose to provide

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing actions, including:

  • IP address and browser type
  • Operating system and device information
  • Pages visited and time spent on pages
  • Referring website addresses
  • Clickstream data and website navigation patterns
  • Cookies and similar tracking technologies

1.3 Business Information

In the course of providing our computer systems design and technical consulting services, we may collect:

  • Technical specifications and system requirements
  • Project-related documentation and communications
  • Business requirements and objectives
  • System access credentials (stored securely)

2. How We Use Your Information

We use the information we collect for various purposes, including:

2.1 Service Delivery

  • Providing, maintaining, and improving our professional services
  • Processing transactions and managing client relationships
  • Communicating with you about projects and services
  • Delivering technical support and customer service
  • Managing and fulfilling contractual obligations

2.2 Business Operations

  • Analyzing usage patterns to improve our website and services
  • Conducting research and development for new services
  • Maintaining security and preventing fraud
  • Complying with legal obligations and regulations
  • Protecting our rights and property

2.3 Marketing and Communications

  • Sending newsletters, updates, and promotional materials (with your consent)
  • Informing you about new services and features
  • Conducting surveys and gathering feedback
  • Personalizing your experience on our website

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

3.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our business, such as:

  • Cloud hosting and infrastructure providers
  • Payment processors and financial institutions
  • Email and communication service providers
  • Analytics and performance monitoring services
  • Professional advisors (lawyers, accountants, consultants)

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

3.2 Legal Requirements

We may disclose your information when required by law or in response to:

  • Court orders, subpoenas, or other legal processes
  • Requests from government authorities or law enforcement
  • Protection of our legal rights and property
  • Investigation of potential violations of our terms
  • Protection of the safety and security of our users or the public

3.3 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.

4. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Secure socket layer (SSL) technology for data transmission
  • Regular security assessments and vulnerability testing
  • Access controls and authentication mechanisms
  • Employee training on data protection and privacy
  • Incident response and breach notification procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider in determining retention periods include:

  • The duration of our business relationship with you
  • Legal, regulatory, tax, or accounting requirements
  • Litigation or investigation purposes
  • Legitimate business interests

When we no longer need your information, we will securely delete or anonymize it.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

6.1 Access and Correction

You have the right to access and update your personal information. You may request a copy of the personal information we hold about you.

6.2 Deletion

You may request deletion of your personal information, subject to certain legal exceptions and retention requirements.

6.3 Objection and Restriction

You may object to or request restriction of certain processing activities, including direct marketing.

6.4 Data Portability

You may request a copy of your personal information in a structured, commonly used, and machine-readable format.

6.5 Withdrawal of Consent

Where we rely on your consent to process your information, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at contact@hyssolutions.lat. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device that help us:

  • Remember your preferences and settings
  • Understand how you use our website
  • Improve website performance and functionality
  • Provide personalized content and advertisements

Types of Cookies We Use:

  • Essential Cookies: Necessary for the website to function properly
  • Analytics Cookies: Help us understand website usage and performance
  • Functional Cookies: Remember your preferences and choices
  • Marketing Cookies: Track your browsing habits for advertising purposes

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our website.

8. Third-Party Links

Our website may contain links to third-party websites, services, or applications. We are not responsible for the privacy practices or content of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

9. International Data Transfers

HYS Solutions Inc. is based in Canada. If you are accessing our services from outside Canada, please be aware that your information may be transferred to, stored, and processed in Canada or other countries where our service providers operate. These countries may have data protection laws that differ from those in your country of residence.

By using our services, you consent to the transfer of your information to Canada and other countries. We will take appropriate measures to ensure that your personal information receives an adequate level of protection.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information promptly.

11. California Privacy Rights

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected, used, shared, or sold
  • Right to delete personal information held by businesses
  • Right to opt-out of the sale of personal information
  • Right to non-discrimination for exercising your CCPA rights

We do not sell personal information. To exercise your CCPA rights, contact us at contact@hyssolutions.lat.

12. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including:

  • Right to access your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Rights related to automated decision-making and profiling

You also have the right to lodge a complaint with a supervisory authority in your country.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Updating the "Last Updated" date at the top of this policy
  • Sending you an email notification (for significant changes)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

14. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

HYS Solutions Inc.
20 Manila Ave
Markham, ON L6C 0W1
Canada

Email: contact@hyssolutions.lat
Phone: +86 136 0200 2134
Website: www.hyssolutions.lat

15. Consent

By using our website and services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.


This Privacy Policy is effective as of the date stated above and applies to all users of our website and services. Your continued use of our services after any changes to this Privacy Policy constitutes your acceptance of such changes.

HYS Solutions

Professional computer systems design and integrated solutions for modern businesses.

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Contact

20 Manila Ave
Markham, ON L6C 0W1
Canada

contact@hyssolutions.lat

© 2026 HYS Solutions Inc. All rights reserved.